EARS Challenge – Terms and Conditions

Terms and Conditions


“You” means the Participant.

“We” or “us” means EARS (Electronics and Amateur Radio Society),
EURAVIA (European Association Of Aerospace Students),
UKSEDS (UK Students for the Exploration and Development of Space.)


In the event of a ticket holder no longer wishing to attend the event, the ticket holder may cancel their ticket up until the date of the 10th June 2016 for a full refund by sending an email to events@surreyears.co.uk. After the date of the 10th June 2016, no full refunds will be issued by the event organisers. All tickets purchased are eligible to be transferred to another individual at any time provided the original ticket holder contacts EARS by email at events@surreyears.co.uk and provides EARS with full details of the new ticket holder.


By participating, you agree that, unless prior notice is given by contacting ussu.ears@surrey.ac.uk,
photographs may be taken of you participating in the EARS Challenge and subsequently used by EARS, EUROAVIA and UKSEDS in publicly published materials.


All submitted solutions should directly address one or more of the EARS Challenges to be eligible for posting.
Solutions not addressing a Challenge will be posted publically at the sole discretion of EARS, EUROAVIA and UKSEDS.
By submitting a solution, you grant EARS, EUROAVIA and UKSEDS permission to display, copy, combine, compile,
distribute and disseminate your solution as needed to support the EARS Challenge. All solutions will be reviewed
prior to posting. Solutions will not be accepted if they include:

  • Threatening, slanderous or obscene language
  • Personal attacks
  • Discriminatory language (including hate speech) based on race, national origin, age, gender, sexual -orientation, religion or disability
  • Sexually explicit material or other material that would violate the law
  • Material that promotes commercial services or product
  • Proprietary information that you do not hold the right to make public
  • Solutions submitted to which the submitter cannot plausibly hold the copyright or other intellectual property rights
  • Personally Identifiable Information (e.g., social security numbers, postal and email addresses, phone numbers)



All posted solutions will be available for others to download, use or implement themselves.
You agree that any original content (that is, content created by you for the EARS Challenge) is
freely available without restriction or is licensed as open source as defined by the Open Source
Initiative: http://www.opensource.org/docs/osd. If you do not specify a specific OSI compliant license,
EARS, EUROAVIA and UKSEDS may distribute your original content under the Apache 2.0 license.
See http://www.opensource.org/licenses/Apache-2.0

Use of third-party materials

If your solution requires the use of third party (non-original) materials (such as a dataset or code)
(your “Solution Materials”), you are responsible for ensuring that your Solution Materials are available
without restriction or, at a minimum, are also licensed as open source as defined by the Open Source
Initiative: http://www.opensource.org/docs/osd. Examples of appropriate licenses can be found here:
http://www.opensource.org/licenses. You are solely responsible for all required verification or investigation
of the availability of your Solution Materials prior to submitting your solution. Any licenses applicable to your Solution Materials must be identified in the documentation submitted for your solution. Any solutions which do not include appropriate license documentation for Solution Materials will not be accepted for posting.


You assume any and all risks to you associated with your submission of a solution. Therefore, you also waive and release any and all claims or causes of action against EARS, EUROAVIA and UKSEDS, their officers, employees and agents for any and all injury and damage of any nature whatsoever (whether existing or thereafter arising, whether direct, indirect, or consequential and whether foreseeable or not), arising from the submission of your solution to the EARS Challenge.


You represent and warrant that you have sufficient rights to authorize the publication and dissemination of your solution to support the EARS Challenge and to use and to authorize others to use your Solution Materials, whether those materials are owned by you or others (as specified in the “Use of Third Party Materials” section of this Agreement). You are wholly responsible for your solution. This means you are liable if your solution (1) is determined to be defamatory, abusive, derogatory, offensive, or otherwise inappropriate, (2) violates any laws, rules or regulations, or (3) infringes, or constitutes a misappropriation of, any intellectual property rights or confidential information of any third party. We reserve the right to remove your solution from the EARS Challenge website at any time at our sole discretion.

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